Cookies and Privacy
Personal Data Protection Policy
Thank you for visiting our website. The protection of your personal data is very important to us. In addition to providing high-quality content, we also grant you the right to determine the way in which your personal data is being used. This Privacy Policy governs the collection, storage, and processing of the users’ personal data collected by the controller.
Personal data controller
The controller is the company AKCS d.o.o., Ulica Gorenjskega odreda 6, 4000 Kranj, Slovenia (hereinafter referred to as: the controller).
The data protection officer is accessible by mobile phone at +38641810221 and via e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it..
As a recipient or user, you allow the controller to collect, process, and store the personal data submitted, all in accordance with the applicable personal data protection legislation.
Personal data categories
‘Personal data’ means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
The data stored by the personal data controller:
Purposes and legal bases for data processing
The controller collects and processes personal data on the following legal grounds:
The controller will use the data obtained from users for the following purposes:
Purchasing goods and services in the online store
The controller processes personal data during online transactions in the online store when an individual submits an online form or makes a purchase (successfully places an order) in the online store as an unregistered user. When a user makes a purchase, the controller processes personal data that is necessary for the fulfillment of the order, business communication, and the execution of rights and obligations under the contract. This includes: name, surname, delivery address, email address, information about the ordered product, and payment details.
The legal basis for data processing is the contract. The retention period is until the purpose of the contract is fulfilled or up to 6 years after the termination of the contract.
Notifying Individuals via Email, e.g., E-newsletters
Based on the performance of lawful activities, the controller can inform clients, customers, and users of its services, events, training, offers, and other content via their email address. Individuals can at any time request the termination of such communication and processing of personal data and withdraw from receiving messages through the unsubscribe link in the received message or by sending a request via email or regular mail to the controller's address.
The legal grounds for data processing are legitimate interest and consent. Data will be processed until the message receipt is withdrawn or until the purpose of processing is fulfilled. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Execution of a Concluded Contract
In cases where an individual concludes a contract with the controller, this represents the legal basis for processing personal data. The controller is thus authorized to process personal data for the conclusion and performance of the contract, such as the sale of goods and services, preparation of offers, participation in various programs, etc. Suppose the individual does not provide personal data. In that case, the controller cannot conclude the contract, nor can the controller perform the service or deliver goods or other products in accordance with the concluded contract, as it lacks the necessary data for execution. On this basis, the controller processes only and exclusively those personal data necessary for the conclusion and proper performance of contractual obligations.
The legal basis for data processing is the contract. The retention period is until the purpose of the contract is fulfilled or up to 6 years after the termination of the contract, except in cases where there is a dispute between the individual and the controller regarding the contract. In such cases, the controller retains the data for 10 years after the court's final decision, arbitration, or judicial settlement or, if there was no legal dispute, 6 years from the date of peaceful resolution of the dispute.
Legitimate Interest
The controller can also process personal data based on a legitimate interest that it pursues. This is not permissible where such interests are overridden by the interests or fundamental rights and freedoms of the data subject that require personal data protection. In the case of using legitimate interest, the controller conducts an assessment in accordance with the legislation. The processing of individuals' data for direct marketing purposes is considered to be carried out in legitimate interest.
The controller may process the personal data of individuals, collected from publicly available sources or in the course of lawful business activities, to offer goods, services, employment, inform about benefits, events, etc. For these purposes, the controller may use ordinary mail, phone calls, email, and other means of telecommunications. For direct marketing purposes, the controller may process the following personal data of individuals: name and surname, permanent or temporary residence address, phone number, and email address. The controller can process these personal data for direct marketing purposes even without the individual's explicit consent. The individual can at any time request the cessation of such communication and processing of personal data and withdraw from receiving messages through the unsubscribe link in the received message or by sending a request via email or regular mail to the controller's address.
The legal basis for data processing is legitimate interest. Data will be processed until the message receipt is withdrawn or until the purpose of processing is fulfilled. Withdrawal does not affect the lawfulness of processing based on consent before withdrawal.
Processing Based on Consent
Suppose the controller does not have a legal basis demonstrated by law, contractual obligation, legitimate interest, or protection of the individual's life. In that case, they may request consent from the individual. Thus, the controller may process specific personal data of the individual for the following purposes when the individual gives consent:
- Residential address and email address (to inform and communicate).
- Photographs, video recordings, and other content related to the individual (e.g., publishing pictures of individuals on the website to document activities and inform the public about the controller's work and events).
- Other purposes are agreed upon with the individual's consent.
If the individual consents to the processing of personal data and later wishes to withdraw this consent, they can request the cessation of personal data processing by sending a request via email or regular mail to the controller's address. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. Upon receipt of the withdrawal or deletion request, the data will be deleted within 15 days at the latest. The controller may delete these data before the withdrawal when the purpose of personal data processing has been achieved or if required by law.
Exceptionally, the controller may refuse a deletion request for reasons set out in the General Regulation in cases of exercising the right to freedom of expression and information, compliance with a legal obligation to process, reasons of public interest in the area of public health, purposes of archiving in the public interest, scientific or historical research purposes, statistical purposes, execution, or defense of legal claims.
The legal basis for data processing is consent. Data will be processed until consent is withdrawn or until the purpose of processing is fulfilled. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
Protection of Vital Interests of the Individual
If necessary, the controller can process the individual's personal data to protect their vital interests. In urgent cases, the controller can search for the individual's personal document, check whether this person exists in its database, review their medical history, or contact their relatives, for which the controller does not need the individual's consent. This applies when it is necessary to protect the individual's vital interests.
Data retention period
The controller will retain personal data only as long as necessary to achieve the purpose for which the personal data were collected and processed. If the controller processes data based on the law, it will retain it for the period prescribed by the law. Some data is retained during cooperation with the controller, while some data must be kept permanently. Personal data processed by the controller based on a contractual relationship with the individual will be retained for the period necessary to execute the contract and 6 years after its termination, except in cases where there is a dispute between the individual and the controller regarding the contract. In such cases, the controller retains the data for 10 years after the court's final decision, arbitration, or judicial settlement or, if there was no legal dispute, 6 years from the date of peaceful resolution of the dispute. Personal data processed by the controller based on the individual's consent or legitimate interest will be retained until the withdrawal of consent or request for deletion of data. Upon receipt of the withdrawal or deletion request, the data will be deleted without unnecessary delay. The controller can also delete these data before withdrawal when the purpose of personal data processing has been achieved or if required by law. In the case of exercising individual rights, the controller retains that individual's personal data until the matter is finally resolved, and after final resolution, in accordance with the final decision in the matter.
Exceptionally, the controller may refuse a deletion request for reasons such as exercising the right to freedom of expression and information, compliance with a legal obligation to process, reasons of public interest in the area of public health, purposes of archiving in the public interest, scientific or historical research purposes, statistical purposes, execution, or defense of legal claims. After the retention period, the controller must effectively and permanently delete or anonymize personal data so that they can no longer be linked to a specific individual.
Personal data protection
The controller will protect the obtained data in accordance with the applicable personal data protection legislation and in accordance with internal acts implemented on the basis of the law. The controller will provide adequate organizational and technical protection. The controller will not submit or disclose the obtained data to third persons under any circumstances. The controller initiates and maintains appropriate technical and organizational measures to protect personal data. However, no one can guarantee one hundred percent safety when transferring data online.
Video surveillance
NOTICE TO INDIVIDUALS UNDER ARTICLE 13 OF THE GENERAL DATA PROTECTION REGULATION (GDPR) REGARDING THE PROCESSING OF PERSONAL DATA IN CONNECTION WITH VIDEO SURVEILLANCE
The controller conducts video surveillance solely for the purpose of protecting people and property at the location PE Mednarodni kulturni center, Bizeljska vas 20a, 8259 Bizeljsko. The cameras are directed only at private property and do not record public areas. Entrances to business premises are also recorded. The recorder saves footage to a hard drive with a capacity of 500 MB, which is sufficient for storing footage for 72 hours. After this time, the recordings are automatically deleted.
Data processing would occur only in cases of damage to people or property.
Controller of the personal data collection: AKCS d.o.o., Ulica Gorenjskega odreda 6, 4000 Kranj
Contact for exercising data subject rights: +38641810221
Purpose of personal data processing:
Video surveillance will help detect, investigate, or resolve incidents, crimes, compensation claims, or other disputes.
The legal basis for the processing of personal data:
Video surveillance is conducted on the basis of legitimate interests (as defined in point (f) of Article 6(1) of the GDPR, in connection with Articles 76 and following of ZVOP-2). Video surveillance of access to business premises is conducted based on Article 77 of ZVOP-2.
Categories of recipients to whom personal data has been or will be disclosed:
Data may be provided to the controller’s contractual processors and other recipients with an appropriate legal basis, such as the police.
Information on transfers of personal data to a third country or international organization:
Data is not transferred to third countries or international organizations.
Duration of personal data processing: 72 hours
Data subject rights regarding the processing of personal data:
The individual has the right to information, access to data, rectification, erasure, restriction of processing, and objection. Decisions regarding these rights are made on a case-by-case basis.
Information on automated decision-making:
No automated decision-making takes place. Further processing with special effects does not occur.
Information on live monitoring and the possibility of audio intervention:
The controller does not monitor live footage.
Right to lodge a complaint:
The individual has the right to lodge a complaint with the Information Commissioner, address: Dunajska 22, 1000 Ljubljana, email: This email address is being protected from spambots. You need JavaScript enabled to view it., phone: 01 2309 730, website: www.ip-rs.si.
User rights
The provisions of the EU General Data Protection Regulation (GDPR) stipulate that the personal data controller must, at the user’s request:
The controller will honor your wish to revoke your consent and finalize the revocation of your consent to personal data processing within 15 days.
Any individual who feels that their rights in relation to personal data protection have been breached by the controller may file a complaint with the supervisory authority (the Information Commissioner of the Republic of Slovenia) at any given time.
The Information Commissioner, 22 Dunajska cesta, 1000 Ljubljana, Slovenia, telephone: 00 386 1 230 97 30, email: This email address is being protected from spambots. You need JavaScript enabled to view it..
Every user has the option of sending an e-mail with the revocation as an answer to a received e-mail.
Contractual processors and storage area
The controller forwards the collected personal data to the contractual processors, who may process the data solely within the scope of the controller's instructions and authorizations and who are obliged by a written contract concluded with the controller to provide an adequate level of personal data protection, specifically: for CRM, an e-mail marketing system, and a marketing automation system.
The controller and its employees do not transfer personal data to third countries (outside the European Economic Area – EU member states, Iceland, Norway, and Liechtenstein) and international organizations, except to the USA. In such cases, the relationships with the US-based contractual processors are governed by standard contractual clauses (standard contracts adopted by the European Commission) and/or binding corporate rules (adopted by the controller and approved by EU supervisory authorities).
The provider stores personal data files in the EU and does not export them to third countries.
The controller may forward personal data to digital advertising platforms (Google, Facebook, LinkedIn, etc.) and use their cookies that enable the controller to create more precise segments, display targeted ads, and conduct remarketing. The controller thus provides the user with more relevant advertisements on these platforms. This may involve the export of data to a contractual processor outside the EU.
When a contract is concluded with an individual for organizing training abroad, data may be transferred to the destination country for the purpose of organizing travel, local transportation, and maintaining records of participants on the trip. The individual is specifically informed about this when consenting.
Cookie notice
This website uses cookies in order to improve website functionality. For more information and settings, please see the rules on the use of cookies.
Clarification on the use of web cookies
Nowadays, a majority of websites use cookies in order to improve user experience. Even though the use of cookies is usually harmless, some people may perceive the cookie technology as intrusive and may wish to block certain or all cookies or even delete the cookies that have already been sent.
Cookies are small text files that websites you visit save on your computer or mobile device. The functions of cookies vary. Cookies help the website remember your settings, such as language, font size, and other settings you have set for viewing the website, so you don’t have to reset them each time you visit. In this way, websites can remember your preferences, such as whether you’ve already voted in a site survey or the fact that you’re already logged in to the site. Some cookies are necessary for the operation of the site (e.g., login cookies, shopping cart cookies), some are intended to improve the user experience (e.g., saving user preferences), while others are used to track visits to the site, helping the site manager continuously improve the website and the user experience. Some cookies also allow tracking across multiple websites.
Cookies thus simplify browsing the web and allow for a faster and easier user experience. They are used by most websites.
They contain website settings, profile information, and other data. We distinguish between the following two types of cookies:
To help you decide how to handle cookies, we have provided additional explanatory information. Please bear in mind that by using the website and supporting services you consent to the use of cookies.
Cookies may be determined by the website you visit (“own cookies”) or by a third-party website that manages content on the website you are viewing (“cookies from elsewhere”).
Cookies can be stored for various lengths of time, only for the duration of the browsing session or for much longer.
Types of cookies
Cookies are a type of files created by the website you visit that are used to store data, ensuring that your subsequent visit provides you with a significantly improved and faster user experience. We distinguish between the following two types of cookies:
Session cookies are created only temporarily and record the data during your browsing. Once you close your browser window, these cookies are deleted.
Persistent cookies remain on your computer or any other device and are activated every time you visit a website.
|
Cookie Type |
Cookie Duration |
Cookie Description |
Cookie Issuer |
|
__cf_bm |
For the duration of the session. |
Temporary cookies. |
Vimeo |
|
vuid |
2 years |
View history. |
Vimeo |
|
Session cookies |
For the duration of the session. |
Documenting sessions. |
afrika-kc.org |
All browsers enable you to manage the use of cookies. We have compiled instructions for how to manage the cookie settings in your browser of choice:
Microsoft Internet Explorer: Start button > Internet Explorer > Tools > Internet Options > Privacy > Settings
Mozilla Firefox: Firefox menu > Preferences > Privacy
Google Chrome: Chrome menu > Settings > Show advanced settings > Privacy > Content settings > Cookies
Apple Safari: Safari > Preferences > Security
Opera: Opera > Preferences > Advanced > Network
If you decide to delete or block cookies, certain websites or their functions may not operate properly or with the same efficiency. You are going to receive a cookie notice upon every visit.
In the event that you upgrade your browser or device, you must reconfigure the cookie settings.
Legal notice
The entire graphic design of the website, including all graphic elements and all content published on www.afrika-kc.org, is owned by the company AKCS d.o.o. and subject to copyright protection or another form of intellectual property protection. Without a permission from the company AKCS d.o.o., the content must not be copied, disseminated, or distributed in any other way. It is forbidden to use the content in any form, including, but not limited to, alteration, copying, and publication of any content in its entirety or in parts, unless the controller issues a written authorization.
The company AKCS d.o.o. will make its best efforts to provide accurate and up-to-date information on the website; however, the user should take note of the fact that all texts are for information purposes only and the company does not guarantee their accuracy or up-to-dateness nor does it assume any liability in this regard. All users use the published content on their own responsibility. The company AKCS d.o.o. shall not be held responsible for any potential issues related to website functionality. AKCS d.o.o. reserves the right to potential errors in terms of the content published on www.afrika-kc.org and the right to alter or remove the content of the website at any time regardless of the reason and without prior notice.
AKCS d.o.o.
Ulica Gorenjskega odreda 6
4000 Kranj
Slovenia
EU
Kranj, September 2024
